Week 4 (today): Confirm destination building move-in requirements (COI, elevator windows, floor protection, parking for trucks). Book the moving company. Notify IT vendor. Alert staff to move date.
Week 3: Moving company files COIs with both buildings. IT vendor confirms disconnect/reconnect schedule. Order packing supplies. Decide: move company-owned furniture or buy new at destination? (Buying new for <10 desks is often faster and cheaper than moving.)
Week 2: Staff packs personal items (one box per desk, labeled). IT disconnects non-critical peripherals. Server room plan confirmed. Carpet protection and elevator padding ordered.
Week 1: Final walkthrough with moving company and building manager. Confirm after-hours elevator access code. Arrange security access for move crew. Order coffee for the night crew.
Movers clear workstations → movers move IT-tagged equipment → IT vendor installs and tests → furniture arranged → staff unpacks personal items. The most common expensive error: furniture moved before IT has a tested floor plan, then moved again.
LA office buildings charge peak elevator rates and parking premiums during business hours. After-hours moves (starting 6–8pm, finishing by 6am) cost the same per hour but use freight elevators without wait times, park trucks without meters, and don't interrupt a single business hour. For DTLA towers and Century City high-rises, this is the only practical option anyway — security and building management require it.
For a commercial office move quote in LA, call (213) 676-9460. We quote commercial moves with a site visit, not a phone estimate.
For moves under 20 workstations, 4 weeks minimum. For 20–100 workstations, 8 weeks. For larger offices or multi-floor moves, 12+ weeks — COIs, elevator scheduling, IT vendor coordination and floor protection with the destination building all take time.
Your moving company should handle COIs and freight elevator reservations for both origin and destination buildings — good commercial movers do this automatically. IT vendor access, elevator scheduling with building engineers, and floor protection should all be confirmed in writing before move week.
Underestimating IT reconnection time. Movers can clear and fill an office in one night; IT vendors typically need a full day to test connectivity, configure VOIP, and troubleshoot. If IT finishes after business opens, the whole office is down. Schedule IT completion 24 hours before business resumes.
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